Why niix ISO DMS?

niix ISO DMS has been successfully implemented with proven track record at more than 1000 organization worldwide covering various sector and industries, including Fortune 500 organizations, multinational companies (MNC), small and Medium enterprises (SME) and ISO certification body government agencies.

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niix ISO Document Management System

niix ISO Document Management System (DMS) is a proven web based document control solutions which has been successfully implemented at ISO certified organizations includes major government agencies and private sectors from various industries. It is specifically developed according to ISO document control requirements for various standards such as ISO 9001, ISO 14001, TS 16949 ISO 13485, ISO 17025, ISO 22000, OHSAS 18001 and other quality standards. It has been well recognized and accepted for audit by ISO certification body worldwide.

niix ISO DMS substitutes tedious manual works facing in paper-based document management with predefined automated workflow includes document creation, review, approval, amendment, document versioning control, document cross-reference; document routing, document distribution, obsolete document control and etc. It significantly improves efficiency, productivity, and enables organization to spend time on implementing their management system instead of managing documentations.
  • Workflow Management
  • Automated workflow features include document creation, review, approval, document revision, revision control, document publishing, archiving, master list updates, pending task and document changes.

  • User Security
  • A feature to assign user access rights of what the user can do or cannot do in the system such as to create, edit, revise or delete document, etc.

  • Maintain Multiple ISO Standards in One Application
  • Capable to manage documents of various ISO standards such as ISO 9001, ISO 14001, TS 16949 ISO 13485 & etc within the system.

  • Email Notification
  • Automated email notification to notify related user about document pending for review, approval & newly approved document.

  • Supporting Documents
  • Each document created in the system can be attached with multiple supporting documents, where the file format can be in pdf, images, audio, video, etc.

  • Obsolete Document Control
  • Obsolete documents is automatically remove to the document history section and document versioning is automatically updated.

  • Audit Trails/ Log
  • Traceability record of activities related to user and document such as who has accessed which document, document printing activities, etc.

  • Activate and Inactive Document
  • A feature to temporary prevent other users to access to the particular approved document.

  • Document Status
  • To display the status of each document such as document in draft, pending for review, pending for approval, document had been approved and etc.

  • Document Cancellation
  • A document which had been sent for reviewed or approval can be withdrawn for amendment by document creator.

  • Reference Document List
  • Display cross-reference between one document and another.

  • Supporting Document List
  • Display complete supporting document lists of each specific document.

  • Document Bulletin
  • Shows a list of documents pending for the "Reviewer" or "Approver" to review and approve document.

  • Personal Folder
  • A folder to store all the personal documents and documents that only available for limited access by other users.

  • Document Master List
  • A comprehensive list to show the approved documents, revision number, name of author and approver, approval date, document name, ISO clauses and etc.

  • Department List
  • A display of how many documents have been created under a particular department and whether the document is categorized under Quality Manual, Procedure, Work Instruction, Form and etc.

  • Dashboard
  • A platform for announcements, news releases and setting task reminder.